PATH Receptionist/Office Manager Jobs 2024 – Ethiopia NGO Jobs

3 months ago 370

PATH Receptionist/Office Manager Jobs 2024 – Ethiopia NGO Jobs.

PATH Ethiopia looking for “Receptionist/Office Manager”.

Applicants with a BA Degree may apply on or before 26th January, 2024.

PATH is an international, nonprofit global health organization based in Seattle, with 1,600 employees in more than 70+ offices around the world. Its president and CEO is Nikolaj Gilbert, who is also the Managing Director and CEO of Foundations for Appropriate Technologies in Health, PATH’s Swiss subsidiary.

The PATH has published a job vacancy announcement on 15th January, 2024 for qualified Ethiopia’s to fill in the vacant post of Receptionist/Office Manager to be based in Addis Ababa, Ethiopia.

PATH Job Vacancy 2024

Major Duties and Responsibilities:

Activate alerts switchboard during the organization business hours receiving and transferring telephone calls.
Ensure all voice messages to the main office number are taken and directed to staff members.
Report telephone equipment and line faults to the maintenance team/service provider.
Handles general communication of incoming and outgoing phones for PATH.
Review and update regularly the staff contact and telephone extension lists.
Provide sim cards for the staff based on the organization procedure.
Supports staff in making international calls registers the number called and purpose (official/personal).
Verifies telephone bills and passes to the budget holder for payment approval.
Maintains and operates quality and efficient communication services through Operating a telephone switchboard and fax machine.
Follows-up settlement of personal call charges by individual staff members.
Ensure short term visitors have returned mobile and sim cards before their departure.
Ensure the service lines cancels as soon as post-paid sim cards are returned from staff.
Greet and welcome visitors to the Office during office hours, informing the relevant member of staff of their arrival.
Monitor and ensure that the reception area is kept tidy.
Assists staff that comes from Project Sites in locating offices/staff.
Ensures that the reception area is a quiet and neat professional working atmosphere. Make sure office rules and producers around the reception area are well kept.
Receives guests and directs them to the appropriate office after checking that they have an appointment.
Process and deliver internal and external mail daily. Check that costs are charged to the appropriate project and ensure the payment is processed timely.
Sends and receives mails, parcels official business and personal effects to International and regional team, through EMS, DHL, Post Office or hand-carried by PATH staff, or visitors. And checks the airway bill documents and effect the payment with finance.
Maintains confidentiality in all aspects of visitor, staff, and Organization information.
Receives and registers all incoming correspondences, sort out and distributes to the appropriate department unit.
Works closely with the finance and admin, Driver/logistics, and cleaners, security guards for efficient services.
Digitize all the incoming and outgoing letter and encode to the system.
Prepare letter in business language and local language.

Position in Organization:

Job title: Receptionist/Office Manager
Locations: Ethiopia, Addis Ababa Country Program Office
Time type: Full time
Posted on: Posted 5 Days Ago
Job requisition id: JR764

Minimum Requirements:

Education and Experience:

BA Degree in Secretarial Science or related discipline
At least 5-10 years of relevant work experience as receptionist and office management, out of which a minimum of 2 years work experience as a receptionist in non-Government organizations.

Language Requirements: