IRC Human Resource and Administration Officer Jobs 2023 – Uganda NGO Jobs

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IRC Human Resource and Administration Officer Jobs 2023 – Uganda NGO Jobs. IRC Uganda looking for “Human Resource and Administration Officer”. Applicants with a Bachelor’s degree may apply on or before April 26, 2023.

The International Rescue Committee (IRC) is a global humanitarian aid, relief, and development nongovernmental organization. Founded in 1933 as the International Relief Association, at the request of Albert Einstein, and changing its name in 1942 after amalgamating with the similar Emergency Rescue Committee, the IRC provides emergency aid and long-term assistance to refugees and those displaced by war, persecution, or natural disaster.

NGO Jobs in Uganda 2022 August/ September

The IRC has published a job vacancy announcement on April 13, 2023 for qualified Uganda’s to fill in the vacant post of Human Resource and Administration Officer to be based in Kampala, Uganda.

IRC Job Vacancy 2023

Duties and Responsibilities:

Recruitment and On-boarding

Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
Maintain a recruitment resource database (CVs).
Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis
Organize interviews and follow through on hiring procedures in line with the IRC policy
Liaise with hiring managers and HR/Admin staff to ensure new staff are oriented upon hire. Includes providing pre-assignment information, orienting employee to the IRC Way in the office
Support the HR and Admin Manager during new staff on boarding and ensures all the paper works are correctly done and share with the responsible staff in Kampala.

Contract Management

Preparing and track offer letters and employment contracts.
Prepare COS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.
Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
Ensure staff understands their benefits package and lead an effective administration of the benefits.
Maintain accurate and up to date personnel records of all employees including orderly archiving.
Ensure the IRC way violations are captured, reported, and followed through on a monthly basis.

HRIS Support

Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
Act as a point of contact for all Cornerstone enquiries
Capacity building employees, management, and HR Focal points in use of Cornerstone and the HRIS.
Support Payroll process for national staff, as required.

Qualification & Experience:

A Bachelor’s degree in Humanities or Business Administration. Post graduate training in Human Resource Management is an added advantage.
3 years of relevant professional experience in human resources
Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS
Extensive knowledge and experience of managing a payroll, preferably for more than 400 employees.
Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector.
Previous experience in using ProMISE HRMIS is an advantage.
Demonstrated understanding and proficiency in the field of Human Resources Management accompanied by the ability to work under minimum supervision.
Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.

Skills and Abilities:

Ability to analyse and interpret numerical data and processes

Ability to maintain the highest degree of discretion and confidentiality of HR information
Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team
Organized and methodical and with good attention to detail
Willingness and ability to work within a multi-site, international organization
Customer focused with good interpersonal skills
Ability to work on own initiative with limited supervision
Ability to deal with ambiguity and work towards a resolution
Excellent written and verbal communication skills
Excellent Microsoft Office packages – Word, Excel, and Outlook.
Able to coach and support others

Other Details