UNODC Procurement Assistant Jobs 2024 – Ethiopia NGO Jobs

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UNODC Procurement Assistant Jobs 2024 – Ethiopia NGO Jobs.

UNODC Ethiopia looking for “Procurement Assistant”.

Applicants with a High School Diploma may apply on or before 17th April, 2024.

The United Nations Office on Drugs and Crime (UNODC) is a United Nations office that was established in 1997 as the Office for Drug Control and Crime Prevention by combining the United Nations International Drug Control Program (UNDCP) and the Crime Prevention and Criminal Justice Division in the United Nations Office at Vienna, adopting the current name in 2002.

The UNODC has published a job vacancy announcement on 25th March, 2024 for qualified Ethiopia’s to fill in the vacant post of Procurement Assistant to be based in Addis Ababa, Ethiopia.

UNODC Job Vacancy 2024

Responsibilities:

Within assigned authority, the incumbent will be responsible for the following specific duties:

Provide assistance in support of planning and implementation activities/processes for, typically, a medium-size and complex component of the departmental programme/project initiatives.
Compile, summarize, and present basic information/data on specific programmes/project and related topics or issues.
Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of goods and services; propose product substitutions consistent with requirements to achieve cost savings; determine the availability of funding sources.
Under the guidance of the Procurement Officer undertake direct liaison with clients for acquisition planning, ensuring that required delivery dates can be met.
As a member of a team and under the guidance of the Procurement Officer, identify and recommend sources of procurement; undertake market research to identify vendors.
Produce tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
Prepare abstracts of offers and compile data contained in quotations, proposals, and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
Under the guidance of Procurement Officers assist and enter into negotiation of terms and conditions of orders obtain credit and other information on proposed suppliers.
Finalize purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepare submission to the Contracts Committee for review and subsequent approval by the authorized official.
Assist in resolving issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepare and sign Return to Vendor forms for unacceptable and/or damaged goods received.
Maintain relevant internal databases and files; keep track of any contractual agreements, direct provisioning contracts, etc. and inform affected users of contractual rights and obligations.
Liaise with Financial Resources Management Unit and other relevant stakeholders for matters related to vendor payments, as may be required.
Actively participate in Vendor Database management to ensure that vendors are fully registered with the correct commodity codes.
Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
Draft a variety of correspondence.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Perform other work-related duties as assigned.

Position in Organization:

Job Title: Procurement Assistant
Job Opening ID: 230996
Job Network: Logistics, Transportation and Supply Chain
Job Family: Procurement
Category and Level: General Service and Related Categories, G-5
Duty Station: ADDIS ABABA
Department/Office: United Nations Office on Drugs and Crime
Date Posted: Mar 19, 2024
Deadline: Apr 17, 2024

Minimum Requirements:

Education:

High school diploma or equivalent is required. A Chartered Institute of Purchasing and Supplies (CIPS) Level 4 Diploma in Procurement and Supply is required.

Work Experience:

A minimum of five years of experience in procurement, contracts management, administration or related area is required.
The minimum number of years of relevant experience is reduced to three for candidates who possess a first-level university degree or higher.
Experience in identifying vendors and working with vendor databases is required.
Work experience with an Enterprise Resources Planning (ERP) system is required.

Languages:

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another United Nations official language is an advantage.