UNAIDS Assistant Office Administration Jobs 2024 – Kenya NGO Jobs

1 month ago 3111

UNAIDS Assistant Office Administration Jobs 2024 – Kenya NGO Jobs.

UNAIDS Kenya looking for “Assistant Office Administration”.

Applicants with a Completion of secondary education may apply on or before 15 March 2024.

The mission of UNAIDS is to lead, strengthen and support an expanded response to HIV and AIDS that includes preventing transmission of HIV, providing care and support to those already living with the virus, reducing the vulnerability of individuals and communities to HIV and alleviating the impact of the epidemic. UNAIDS seeks to prevent the HIV/AIDS epidemic from becoming a severe pandemic.

The UNAIDS has published a job vacancy announcement on 28 February 2024 for qualified Kenya’s to fill in the vacant post of Assistant Office Administration to be based in Nairobi, Kenya.

UNAIDS Job Vacancy 2024

Main tasks and Responsibilities of the Position:

Under the supervision of the Operations Officer in Kenya, the Assistant, Office Administration has the following key responsibilities:

Supports to answer queries concerning administrative, HR, financial and other rules and procedures, providing ongoing advice and/or resolving issues.
Ensures that all necessary administrative authorizations are obtained, that all mandatory requirements are fulfilled and that all relevant UNAIDS systems and registers are maintained up to date and to standard.
Provides administrative support and general office assistance, including but not limited to collecting, screening and distributing incoming correspondence and documents, processing and following up on requests from internal and occasionally external partners including UNAIDS, governmental institutions, national civil society organizations, UN agencies and other international organizations, and other institutional stakeholders.
Maintains office/programme/project files for completed and on-going activities in paper or electronic form for monitoring purposes as required. Maintains stationary and other supplies and provides office troubleshooting and general support to staff in the office, as required.
As instructed drafts or prepares in final version general and administrative correspondence. Checks correspondence submitted for clearance for consistency, style, accuracy and compliance with corresponding rules and procedures.
If required, provides information and informal interpretation from/to the local language and other services for office staff and official personnel on travel.

Qualification:

Completion of secondary education or relevant technical or vocational training

Experience:

A minimum of five years of general office administration experience, including experience in dealing with financial and programmatic matters. Knowledge of and/or familiarity with the administrative processes of international organizations.

Other Details