UNDP Administrative Assistant Jobs 2024 – Ethiopia NGO Jobs

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UNDP Administrative Assistant Jobs 2024 – Ethiopia NGO Jobs.

UNDP Ethiopia looking for “Administrative Assistant”.

Applicants with a Bachelor’s Degree may apply on or before 27th February, 2024.

UNDP first signed its agreement of cooperation with Ethiopia back in February 1981. Since then, UNDP has focused on providing Ethiopia with strategic support to build the capacity of national institutions to enhance the country’s development results. Moreover, UNDP’s interventions prioritise long-term development impacts to build a resilient nation by informing policies, as well as implementing activities at the community level.

UNDP Administrative Assistant Jobs 2024

The UNDP has published a job vacancy announcement on 15th February, 2024 for qualified Ethiopians to fill in the vacant post of Administrative Assistant to be based in Addis Ababa, Ethiopia.

UNDP Job Vacancy 2024

Duties and Responsibilities:

Support arrangements for staff and external travel and missions, consolidate travel and mission plans, in UNALL (internal system) including creation of travel profile, travel plan, travel request and travel claim) and follow up as needed.
Maintain filing system ensuring safekeeping of confidential materials.
Maintain and update staff contact list and share with all staff on monthly basis.
Create and upload vacancy announcement, compile matrixes, organize interview panels, and other tasks, as assigned;
Support all logistical, administrative and financial arrangements for the coordination of meetings, workshops, events, retreats and missions
Follow up on finance related tasks such as payment for suppliers, timely submission of invoice, payment of Daily Subsistence Allowance (DSA),
Maintain staffing lists, reports, recruitment files and contract documents;
Support leave management process
Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution, and initiate stock replenishment on timely basis;
Maintain records on assets management and prepare required reports;
Maintain files and records relevant to office premises and related maintenance;
Provide administrative support on office premises, utilities, security and maintenance of the building,
Act as security focal point and liaise with UNDSS and other agencies on security issues, updating staff on security updates and advisories issued by UNDSS.
Facilitate the purchase and issuance of telephone/airtime cards to staff with proper recording and reconciliation.
Participate in inter-agency initiatives including Joint Working Groups on administration, logistics/transport
Facilitate and support logistics for day to day of the special Representative and Liaison Office staff for by supporting the transportation needs of the office.
Coordinate with drivers and ensure all necessary certifications and insurance are done for vehicles to be road worthy.
Follow up with insurance companies and relevant authorities for any claims.

Position in Organization:

Administrative Assistant
LOCATION: Addis Ababa, ETHIOPIA
TYPE OF CONTRACT: Service Contract
STARTING DATE: 01-Apr-2024
APPLICATION DEADLINE: 27-Feb-24 (Midnight New York, USA)
POST LEVEL: SC-3
DURATION OF INITIAL CONTRACT: One Year with Possibility of extension
TIME LEFT: 12d 23h 52m
LANGUAGES REQUIRED: English
EXPECTED DURATION OF ASSIGNMENT: One Year with Possibility of extension

Minimum Requirements:

Education:

Bachelor’s degree in Business Administration, accounting/finance or related fields

Expierence:

At least 5 years of progressively responsible experience in administration, procurement, HR, or logistic support service.
Experience in the usage of computers and office software packages (MS Word, Excel, etc)

Language: