UNDP Administrative Assistant Jobs 2024 – South Sudan NGO Jobs

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UNDP Administrative Assistant Jobs 2024 – South Sudan NGO Jobs.

UNDP South Sudan looking for “Administrative Assistant”.

Applicants with a Secondary education may apply on or before 19th January 2024.

The United Nations Development Programme is the global development network of the United Nations. It promotes technical and investment cooperation among nations and advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves.

The UNDP has published a job vacancy announcement on 05th January 2024 for qualified South Sudanese to fill in the vacant post of Administrative Assistant to be based in Juba, South Sudan.

Duties and Responsibilities

Ensures efficient administrative support, focusing on achievement of the following results:

Organization and coordination of shipments and customs clearance
Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
Supervision of cleaning and guards’ services.
Coordination of transportation services, regular vehicle maintenance and insurance.
Booking of conference rooms for meetings
Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
Assist in preparing logistic and administrative related issues.
Management of the office registry and pouch services.
Coordination of common premises/services cost-recovery arrangements.
Proper control of supporting documents of funds and activities.
Ensure new staff has office space.
Provide stationaries to staff.

Provides support to proper supply and assets management, focusing on achievement of the following result:

Coordination of assets management in the CO, timely preparation, and submission of periodic inventory reports.
Coordination of the provision of reliable and quality office supplies
Ensure office assets are tagged and recorded in asset /Umoja.
Ensure inventory list of supplies are regularly updated.
Ensure fuel supply for compound consumption.

Ensures proper common services focusing on achievement of the following result:

Maintenance of common services/office space management to ensure integrated activities on common services and implementation of the UN reform

Coordinates implementation of Registry and Receptionist functions, supervises Registry Clerk and Receptionist, focusing on achievement of the following results:

Provision of efficient general reception and information services.
Provision of reliable registry services.

Facilitate knowledge building and management focused on achieving the following results:

Establishment and adherence to minimum service standards
Share information related to Common Service Management
Identify best practices concerning Common Service Management and ensure application of good practices

Eligibility Criteria

Education:

Secondary education. Certification in administration desirable. University Degree in Business or Public Administration desirable, but it is not a requirement.

Experience:

4 years of relevant experience in administration support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
Fluency in English Language and knowledge of Arabic is an advantage.