UNECA Administrative Assistant Jobs 2024 – Ethiopia NGO Jobs

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UNECA Administrative Assistant Jobs 2024 – Ethiopia NGO Jobs.

UNECA Ethiopia looking for “Administrative Assistant”.

Applicants with a High School Diploma may apply on or before 03rd May, 2024.

Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN’s five regional commissions, ECA’s mandate is to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa’s development. Made up of 54 member States, and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions to address the Continent’s development challenges.

The UNECA has published a job vacancy announcement on 04th April, 2024 for qualified Ethiopians to fill in the vacant post of Administrative Assistant to be based in Addis Ababa, Ethiopia.

UNECA Job Vacancy 2024

Job Responsibilities:

Within delegated authority, the Administrative Assistant will be responsible for the following duties:

  • Initiates, reviews, processes and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
  • Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
  • Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
  • Reviews and processes personnel actions through Umoja.
  • Monitors staffing table and prepare relevant statistical data/charts.
  • Assists in the preparation and review of financial and human resource proposals/requirements. Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement.
  • Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
  • Assists managers in the elaboration of resource requirements for budget submissions.
  • Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
  • Prepares or customizes financial reports from Umoja system generated reports.
  • Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
    General Administration
  • Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
  • Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
  • Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
  • May be responsible for guiding, training, and supervising the work of more junior General Service staff.
    Monitors work of junior staff;
  • Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
  • Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
  • Processes the payment of contractors’ invoices and monitor payments.
  • Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.

Position in Organization:

  • Posting Title: ADMINISTRATIVE ASSISTANT
  • Job Opening ID: 231752
  • Job Network : Management and Administration
  • Job Family: Administration
  • Category and Level: General Service and Related Categories, G-6
  • Duty Station: ADDIS ABABA
  • Department/Office: Economic Commission for Africa
  • Date Posted: Apr 4, 2024
  • Deadline: May 3, 2024

Minimum Requirement:

Qualification:

  • A high school diploma or equivalent is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher.

Experience:

  • A minimum of seven (7) years of experience in administrative work, conference servicing, general office support, or related areas is required.
  • Experience in filing and using office equipment is required.
  • Experience working for senior officials in an international organization is desirable.

Language:

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required; and knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

How to Apply UNECA Administrative Assistant Jobs 2024

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://careers.un.org/jobSearchDescription/231752?language=en

The Closing Date: 03rd May, 2024

Only shortlisted candidates will be contacted for interviews.

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