DRC Budgeting and Reporting Coordinator Jobs 2024 – Ethiopia NGO Jobs

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DRC Budgeting and Reporting Coordinator Jobs 2024 – Ethiopia NGO Jobs.

DRC Ethiopia looking for “Budgeting and Reporting Coordinator”.

Applicants with a Bachelor’s Degree may apply on or before 23rd May, 2024.

Founded in 1956, the Danish Refugee Council (DRC) is Denmark’s largest, and a leading international NGO – one of the few with a specific expertise in forced displacement. In 40 countries 9,000 employees protect, advocate and build sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in exile, when settling and integrating in a new place, or upon return.

The DRC has published a job vacancy announcement on 10th May, 2024 for qualified Ethiopians to fill in the vacant post of Budgeting and Reporting Coordinator to be based in Addis Ababa, Ethiopia.

DRC Job Vacancy 2024

Responsibilities and Tasks:

Development of a country master budget for SMT informed decision making which is to be updated quarterly, based on DRC Policy Briefs in line with DRC Dynamics implementation.
Serve as the country focal point for DRC Dynamics Budget Management and Master Budgeting, including providing support and troubleshooting on any issues raised and providing training to other staff on DRC Dynamics Budgeting and Master Budget management.
Provide cost allocation based on gaps and ensure all actual gaps for each area are considered and taken into account when budgeting for each proposal.
Timely budget preparation and ensure a timely and well-coordinated budget preparation with all the program sectors and field offices.
Manage the ETH internal budgeting tool with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs.
Ensure flagged amendments are concluded (including NCEs)
Ensure timely preparation and submission of budgets for new project proposals
Ensure that new budgets follow internal DRC guidelines, external donor guidelines and respect the 80-20 rule.
Work closely with the Finance Manager and Head of Support Services to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps as reported in the country master budget.
Suggest corrective action to be taken by SMT to fill the gaps.
Ensure Budget Follow Ups (BFUs) are setup in DRC Dynamics as soon as grants are signed and serve as the main focal point for setting up the Work Breakdown Structure (WBS) for each budget in Dynamics according to donor guidelines and budget templates.
Coordinate the budget follow-up and forecasting tool that will show financial progress against the program achievements. Follow up with each Area Manager and Budget Holder on spending and eligibility of costs incurred/posted to ensure a 100% utilization on grants.
Enforce regular monthly BFU review process where the Country Office reviews feedback from the field level BFU reviews, in collaboration with the Grants Coordinator, Head of Program, and Head of Support.
Monitor burn rates and implementation progress and flag grant underperformance and compliance issues to relevant FO AMs,
Program Managers, and the Senior Management Team. Support follow-up actions to resolve grant challenges.
Timely reporting – ensured reports are submitted to the donor on time and better quality
Donor compliance – ensure donor rules and regulations have been communicated and complied with (flexibility, …)
Co-funding – introduced a co-funding template to help identification of transactions
Ensure all close out documents are in place (fraud declaration, asset register..)
Review on a monthly basis the Rolling Action Plan for financial reports due to donors in the coming month.
Balance out the BFU report and prepare the financial report in the Donor format for submission to RO and HQ
Support Finance Manager on preparation of Ethiopia statutory report and coordinate the audit process.
Update the Annual Performance Indicators for Finance on a monthly basis and submit to Finance Manager and HoSS for review/feedback.
Follow up and ensure that partners are reporting on time. Review partner submitted reports and do expenditure verification.
Setup and organize project BFUs in a way that enables Area Managers and budget holders to ensure effective budget monitoring and control
In cooperation with the Deputy Finance Manager, proposing and drafting necessary adjustment or rebooking of entries on and ongoing basis
Provide the systematic financial analysis to each HoP &AM on the BFUs on the utilization of the budgets as planned.

Position in Organization:

Position Title: Budgeting and Reporting Coordinator
Location: Addis Ababa, Ethiopia
Employment Category: G1
Salary Range: USD 1,001.00 – 1,217.00 per month which specific amount will be determined up on candidates experience and educational relevancy
Reporting To: Finance Manager-Budgeting and Reporting
Contract Duration: December 31, 2024
Posting date: May 9, 2024
Required Employee: 1

Minimum Requirements:

Education:

Bachelor’s Degree in Accounting.

Experience:

Minimum 7 years proven progressive experience in finance related positions
Minimum 3 years’ experience working for INGOs
Proven experience in working with financial management of projects funded by humanitarian donors;

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