ILO Senior Finance and Administration Assistant Jobs 2024 – Ethiopia NGO Jobs

6 months ago 3186

ILO Senior Finance and Administration Assistant Jobs 2024 – Ethiopia NGO Jobs.

ILO Ethiopia looking for “Senior Finance and Administration Assistant”.

Applicants with a Completion of Secondary School Education may apply on or before 28th May, 2024.

The International Labour Organization (ILO) is a United Nations agency whose mandate is to advance social and economic justice through setting international labour standards. Founded in October 1919 under the League of Nations, it is the first and oldest specialised agency of the UN. The ILO has 187 member states: 186 out of 193 UN member states plus the Cook Islands. It is headquartered in Geneva, Switzerland, with around 40 field offices around the world, and employs some 2,700 staff from over 150 nations, of whom 900 work in technical cooperation programmes and projects.

The ILO has published a job vacancy announcement on 16th May, 2024 for qualified Ethiopians to fill in the vacant post of Senior Finance and Administration Assistant to be based in Addis Ababa, Ethiopia.

ILO Job Vacancy 2024

Main Duties and Responsibilities:

Perform a range of specialised finance support functions and services for operational and payment-related work, including initiating and processing financial transactions in the enterprise resource planning (ERP) system and verifying that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.
Keep abreast of financial and administrative rules and regulations, policies, procedures, guidelines and processes and share information with concerned parties. Monitor expenditure and budget allocations, updating information on project accounts and informing supervisors when funds need to be replenished as per the financial rules.
Maintain and update project spreadsheets and databases for internal expenditure control purposes. Prepare inputs, run reports, and extract and compile financial data. Prepare detailed cost estimates and present information on the status of financial resources of the projects to support analysis, budget revisions, and reporting needs.
Respond to requests for general information and routine queries on status of payments and other budgetary issues of both projects.
Review and request additional information on the financial reports of projects’ implementing partners, ensuring compliance with ILO rules, before submitting to the CO-Addis Finance Unit.
Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices and claims invoices.
Undertake and complete a range of administrative and operational support services. Contribute to the smooth and efficient functioning of the work of project teams by evaluating requirements, organizing and carrying out work assignments accordingly and proposing improvements to work processes.
Maintain the official travel plan of the projects. Make travel and accommodation arrangements for officials, coordinate visa and security requirements, and process administrative transactions.
Develop and maintain contacts with counterparts in government departments and external service providers to facilitate travel, visa, shipping and/or other related issues.
Coordinate and provide administrative and financial support for meetings, workshops and other events. Ensure the timely preparation, translation, publication and dissemination of documents, presentations, briefing files and related materials. Take minutes and follow upon the implementation of decisions.
Perform and/or coordinate other general administrative and financial duties such as those related to attendance and leave recording, office space, registry, inventory and procurement matters. Actively follow up on timely settlement of utility bills and cost of common services at shared office premises.
Ensuring timely and accurate quarterly financial reports are prepared including any additional donor financial reports that may be required, in close coordination with CO-Addis Finance Unit. Ensuring proper financial closure of project with the preparation of the final reports and handover of key documents in line with ILOs document retention policies.
Prepare on own initiative correspondence and reports, as required, on general administrative or other related tasks, including those of a confidential nature. Prepare periodic administrative statistics, reports and correspondence.
Perform other relevant duties as assigned by the supervisors and CO-Addis Finance Unit.

Position in Organization:

Position Title: Senior Finance and Administration Assistant
Grade: G6
Vacancy no.: DC/ADDIS ABABA/GS/2024/04
Publication date: 15 May 2024
Application deadline (midnight local time): 28 May 2024
Job ID: 11979
Department: RO-Africa
Organization Unit: CO-Addis Ababa
Location: Addis Ababa
Contract type: Fixed Term

Minimum Requirement:

Education:

Completion of secondary school education supplemented by a training in an area related to accounting and/or financeand administrative field from a recognized commercial school or equivalent.

Experience:

Minimum of six years of progressively responsible financial and administrative work experience, and some training in an administrative field. Experience working with an enterprise resource planning (ERP) system, in particular finance modules would be an advantage.

Languages: