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AFENET Administrative Assistant Jobs 2024 – Ethiopia NGO Jobs.
AFENET Ethiopia looking for “Administrative Assistant”.
Applicants with a Diploma Degree may apply on or before 22nd January, 2024.
The African Field Epidemiology Network (AFENET) is a not-for-profit networking and service organization dedicated to improving health outcomes of the communities we serve in liaison with ministries of health and other partners. Strengthening capacity for public health preparedness and response through Field Epidemiology (and Laboratory) Training Programs {FE(L)TPs}, and other applied epidemiology training programs is one of our core activities.
The AFENET has published a job vacancy announcement on 09th January, 2024 for qualified Ethiopians to fill in the vacant post of Administrative Assistant to be based in Addis Ababa, Ethiopia.
AFENET Job Vacancy 2024
Specific Responsibilities
- Ensure that daily administrative support is provided in general and specialized areas.
- Schedule appointments, meetings and travel arrangements which may include coordinating arrangements for multiple participants.
- Create, update and maintain organized files and records including a system for tracking, monitoring and prioritizing tasks.
- Ensuring confidentiality of information and management records is guaranteed.
- Prepare correspondences, executive summary, reports, briefing papers, power point presentations and other documents as required.
- Liaising effectively with internal and external stakeholders including building and maintaining relationships with individuals and groups who have a vested interest in the work of the organization, such as clients, vendors, contractors, and colleagues.
- Monitor meeting and correspondences outcomes and decisions and follow-up on their implementation.
- Prepare and participate in various meetings and take minutes and/or notes.
- Responsible for coordinating logistic arrangements including visas, flights, hotels, meetings, transportation and other required logistics support.
- Ensures complete travel packages to staff in advance of departure.
- Prepares travel claims for executive and management staff and other staff as appropriate.
- Sourcing and ordering stationery and office equipment as may be required.
- Perform any other duties as may be assigned by Supervisors.
- Assist in general office management.
Position in Organization:
- Job title: Administrative Assistant
- Grade: GSA5-Step 5 equivalency
- Number of posts: 1 (one)
- Department: Center for Primary Health Care
- Supervisor: Director – Center for Primary Health Care
- Duty Station: Addis Ababa, Ethiopia
Minimum Requirements:
Qualification & Experience:
- A minimum of Diploma in secretarial or office management is required with 3 years of experience.
Or Bachelor’s Degree in Business Management, Secretarial of office management or related field with 2 years’ experience
Relevant Experience:
- A minimum of 3 years relevant work experience in administrative and/or secretarial work. Experience in Office Management is mandatory.
Language Requirement
- Applicants must be proficient in at least one of the AU languages. Knowledge of one or more additional African Union working languages would be an added advantage.
How to Apply AFENET Administrative Assistant Jobs 2024
Submit your resume, application letter, and relevant documentation to:
- The Administration & Human Resource Office
- African Field Epidemiology Network (AFENET)
- https://recruitment.afenet.net and a copy on Email: sec@afenet.net
- *ONLY successful candidates shall be contacted for an interview.
Please note that all applications should be sent online by close of business 5:30 pm (EAT) Monday January 22, 2024.
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