IRC Satellite Office Manager Jobs 2024 – Ethiopia NGO Jobs

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IRC Satellite Office Manager Jobs 2024 – Ethiopia NGO Jobs.

IRC Ethiopia looking for “Satellite Office Manager”.

Applicants with a BA Degree may apply on or before 05th March, 2024.

The International Rescue Committee (IRC) is a global humanitarian aid, relief, and development nongovernmental organization. Founded in 1933 as the International Relief Association, at the request of Albert Einstein, and changing its name in 1942 after amalgamating with the similar Emergency Rescue Committee, the IRC provides emergency aid and long-term assistance to refugees and those displaced by war, persecution, or natural disaster.

The IRC has published a job vacancy announcement on 20th February, 2024 for qualified Ethiopia’s to fill in the vacant post of Satellite Office Manager to be based in Shire, Ethiopia.

IRC Job Vacancy 2024

Major Responsibilities:

  • Ensure that the Supply chain team works with procurement plans, lead time and authorized with ATC for suppliers.
  • Control IRC supplies and assets, and report to Field or country office regarding any misuse, theft, or damage to IRC properties as soon as possible.
  • In collaboration with the supply chain team and program managers, ensure planned and equitable allocation of IRC resources (facilities, equipment, vehicles) is in place.
  • Ensure that supply chain team regularly maintains the IRC property like vehicles, and other equipment as per the IRC operations and maintenance protocols.
  • Make sure good work relationships are maintained between the satellite office, field office and Addis SC team.
  • Closely monitor satellite office program team and operation team for timely action for PR Audit Log report and related action points.
  • Making sure that IRC staff personnel policy, the IRC WAY (professional code of conduct) and all other organizational policies are respected and practiced properly in the satellite offices in close collaboration with the concerned body and make sure that sound decision is made on breaches and appropriate measures are taken in timely manner.
  • Manage the satellite offices-based staff and ensure that staff performance management process/PMP (objectives setting, midterm evaluation and final evaluation) are done timely following the right PMP guideline procedures.
  • Check if staff are aware of how to raise concerns and has clear understanding about the IRC professional code of conduct, IRC zero tolerance policies, IRC mission, strategic action plans; their roles, responsibilities, and refresh them regularly.
  • Maintain system and IRC best practices for regular staff performance evaluation and assist the office in developing a framework for staff career development (coaching and training) at least twice per year.
  • Ensure field-based staff under the sub office are onboard in a timely manner by applying standard procedures for staff recruitment and providing necessary support for the recruitment team in Addis and in the field office in this regard.
  • Provide regular counseling and support in resolution of employee workplace conflict and propose and/or take corrective measures within IRC’s personnel policies as necessary.
  • Authorize staff in the mandated field when travelling out of their duty stations for IRC business as per the IRC personnel policy, procedures, and guidelines.
  • Make sure that staff and client responsive and reporting mechanizes for any concerns and complains are established and are addressed in proper manner
  • Conduct a regular 1 to 1 meeting with satellite office team and discuss on priorities, challenges and share the discussion minutes for the Fdc and technical supervisors based in Addis and make sure the 1 to 1 discussion conducted between the supervisor and direct report in the department at the satellite office level.
  • Conduct regular management meetings at Satellite Office level, put action points, share the minute to the Fdc and relevant bodies and closely monitor the implementation of agreed action points.
  • Coordinate with FO HR/Admin department and follow timely completion of new staff orientation and mandatory trainings related to gender equality, safeguarding, PSEA, ASH, Fraud Prevention and Safety and Security.
  • Follow up the timely submission of cash projection by respective program and support sector representatives, field or project staff’s payment sheet, supplier’s payment, contractor’s payment, construction labor cost and daily laborers’ sheet, etc., for timely action by the field office finance department.
  • Facilitate and coordinate BVA review with program and operation teams at satellite office level and share the feedback on the 20th of every month.
  • Involve on different budget analysis exercises for the satellite office grants whenever requested by the FO.

Position in Organization:

  • Requisition ID: req49405
  • Job Title: Satellite Office Manager
  • Sector: Administrative/General Office
  • Employment Category: Regular
  • Employment Type: Full-Time
  • Open to Expatriates: No
  • Location: Shire, Ethiopia
  • Work Arrangement: In-person

Minimum Requirements:

Education:

  • MA/MSc/BA/BSc in Development Fields, Management, Sociology, and Public Administration or related field of studies.

Experience:

  • 3 years for MA/MSc holders and 4 years of experience for BA/BSc holders in Management in international NGOs preferably in satellite offices.
  • Demonstrated ability and experience in working in an emergency and post emergency/recovery program.
  • 3+ years of experience in satellite office management or camp management.

Language Requirements:

  • Fluency (written and spoken) in English.

How to Apply IRC Satellite Office Manager Jobs 2024

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://rescue.csod.com/ux/ats/careersite/1/home/requisition/49405?c=rescue

The Closing Date: 05th March, 2024.

Only shortlisted candidates will be contacted for interviews.

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