OXFAM Receptionist Jobs 2024 – Uganda NGO Jobs

OXFAM Receptionist Jobs 2024 – Uganda NGO Jobs.

OXFAM Uganda looking for “Receptionist”.

Applicants with a University Degree may apply on or before May 12, 2024.

Oxfam is a British-founded confederation of 21 independent charitable organizations focusing on the alleviation of global poverty, founded in 1942 and led by Oxfam International. Founded at 17 Broad Street, Oxford, as the Oxford Committee for Famine Relief by a group of Quakers, social activists, and Oxford academics in 1942 and registered in accordance with UK law in 1943, the original committee was a group of concerned citizens, including Henry Gillett (a prominent local Quaker), Theodore Richard Milford, Gilbert Murray and his wife Mary, Cecil Jackson-Cole, and Alan Pim.

The OXFAM has published a job vacancy announcement on May 01, 2024 for qualified Uganda’s to fill in the vacant post of Receptionist to be based in Kampala, Uganda.

OXFAM Job Vacancy 2024

Functional Responsibilities

Reception and Telephone communication

• Receives and attends to visitors and internal staff in an efficient, courteous, and professional manner.
• Handles incoming calls promptly and courteously and directs them to the respective recipients.
• Records all incoming messages for staff when they are absent and ensures these are distributed and followed up appropriately within the office.
• Ensures the reception is clean, tidy and presentable at all times.
• Receive, register, sort and distribute daily mail/deliveries/documents.
• Organises the notice boards at the reception area and outside the entrance to the office, regularly displaying important and useful information for the attention of staff members and visitors.
• Maintains contacts of all staff of Oxfam in the country program and relevant staff at HQ, partners, stakeholders, and visitors.

General Office Support

• Provide administrative support during the recruitment process. This includes such tasks as following up on confirmation of attendance with candidates, preparing interview venues, administering forms, booking medical examinations for new staff, and welcoming candidates and new staff.
• Provides cover, on prior arrangements, for other office support during their official absence, in particular on secretarial tasks.
• Support in preparation, addressing and delivering letters of the program to respective offices whenever required.
• In conjunction with administration, support arrangements for timely flight and accommodation bookings.
• Support in preparation of all travel-related invoices and supporting documentation for payment.
• Keep inventory of all office supplies and place orders for replenishment whenever needed.
• Process utility bills and forward them to finance for payment.

Position in Organization:

• Position title: Receptionist
• Deadline for applications: May 12th 2024
• Duty station: Kampala, Uganda
• Type of appointment: Fixed-term Contract
• Work schedule: Full-time 40 hours per week
• Reports to: Human Resource Business Partner
• Salary & Scale: E1
• Contract duration: 24 Months renewable
• Start date: As soon as possible

Working at Oxfam Novib:

• All our work is guided by our core values: Empowerment, Accountability, Inclusiveness, Courage, Solidarity and Equality.
• At Oxfam Novib, we work according to the Feminist Principles – Oxfam Policy & Practice.
• Oxfam Novib is committed to offer you a motivating work environment at our offices in Kampala. We offer a two-year contract from start with the possibility of extension based on funding and performance.
• Oxfam Novib offers an attractive and honest benefits package, including a year-end allowance and yearly pay increase. The salary range for this position is set in scale with a salary range between Grade E1 gross based on 40 hours a week.
• Oxfam Novib is based on the power of difference. That is why we aim to attract a diverse mix of talented people who share our standards, values and principles, and who are committed to prevent and eliminate any type of misconduct.
• We have an active policy against sexual harassment, exploitation and abuse, any form of abuse of power or lack of integrity and financial misconduct. This subject will be covered in our application and selection process.

Qualification and Experience

• Of course, you have at least two (2) years of experience in a similar administrative/operational role. You hold a Bachelor’s degree in a relevant field such as Office Management, Secretarial Studies, Business Management or any related discipline. You have strong organization and problem solving skills, you are able to maintain and keep track of tasks, and you know how to prioritize work. You are confident in your tasks and can carry them forward to the team for the purpose of improvement. Additionally, you recognize yourself in the following description: Customer and results orientation, Planning and organization skills, Computer literacy, and are conversant with Ms Word and Excel packages. You have effective oral and written communication skills. You have a pleasant and courteous personality, possess initiative and are able to work with minimum supervision.

How to Apply OXFAM Receptionist Jobs 2024

Do you believe that this is the job you are looking for? Then we would love to receive your application! Be aware that only applications received before the closing date (May 12th 2024) and submitted via our application portal will be taken into consideration.

If you have questions regarding the position, please contact the Human Resource Office through +256 (0) 414-390-500

At the time of a contract offer, Oxfam Novib will request valid references. Our candidates will be subject to appropriate screening checks, including criminal records and terrorism, financial checks or integrity screenings/references.

Oxfam Novib reserves the right, to its sole discretion, not to make agreements regarding this job opening, make an agreement in a lower level, or make an agreement with an amended job description.

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