RSCE Archives Assistant Jobs 2024 – Uganda NGO Jobs

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RSCE Archives Assistant Jobs 2024 – Uganda NGO Jobs.

RSCE Uganda looking for “Archives Assistant”.

Applicants with a High school diploma may apply on or before June 18, 2024.

The Regional Service Centre in Entebbe (RSCE) was established in 2010 through General Assembly resolution 64/269 as part of the Global Field Support Strategy (GFSS). The overall objective of GFSS was to transform service delivery to field missions through a fundamental shift in the existing division of labour and a relocation of functions to improve responsiveness and address the needs of the field missions.

The Raising the Village has published a job vacancy announcement on May 21, 2024 for qualified Uganda’s to fill in the vacant post of Archives Assistant to be based in ENTEBBE, Uganda.

RSCE Job Vacancy 2024

Responsibilities

Within delegated authority, the Archives Assistant will be responsible for the following duties:

Archives and Records Management:

– Provides advisory services on record-keeping practices, including needs and business process analysis.
– Assists in the digitization of records and documents.
– Conducts end-user training relating to the electronic document and records management system at RSCE.
– Registers incoming and outgoing records in electronic record keeping system.
– Maintains paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
– Participates in records management projects in RSCE, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to storage facilities.
– Ensures the custody of the ARMU repository by maintaining it in a good order, monitoring the use of space.
– Participates in the Transfer of Official Status Files to HRSD Registry in New York
– Assists in accessioning, disposition, description, and database updating activities.
– Performs clearinghouse functions concerning maintenance of accession, disposal, and location elements of the RSCE database.
– Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyses retention schedules and precedents in support of disposition decisions.
– Creates and maintains manual accession records and provides information to other Unit staff in support of reference and archival arrangement and description activities.
– Oversees internal records retrieval, loan, reproduction, and staff clearance operations.
– Supports external reference services by drafting routine responses to enquiries, including records reproduction transmittals, for approval of Unit Chief.
– Participates in maintaining the Unit’s database.

Position in Organization:

Posting Title: ARCHIVES ASSISTANT, G5
Job Code Title: ARCHIVES ASSISTANT
Department/ Office: Regional Service Centre at Entebbe
Location: ENTEBBE
Posting Period: 20 May 2024-18 June 2024
Job Opening number: 24-DOC-RSCE-234481-R-ENTEBBE (M)
Staffing Exercise: N/A

Qualification:

High school diploma or equivalent is required.
A Diploma or post-Secondary training in Archives and Records Management or a related Information Management field is desirable.
A minimum of Five (5) years of experience in archives and records management or related area is required, of which one (1) year of experience with archives management system, content management system, or electronic records management system. The minimum year of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
Experience within the United Nations common system or similar international organization or non-governmental organization is desirable.
Experience working in a shared service centre or similar setup is desirable.
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.