UNECA Staff Assistant Jobs 2024 – Ethiopia NGO Jobs

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UNECA Staff Assistant Jobs 2024 – Ethiopia NGO Jobs.

UNECA Ethiopia looking for “Staff Assistant”.

Applicants with a High School Diploma may apply on or before 14th April, 2024.

Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN’s five regional commissions, ECA’s mandate is to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa’s development. Made up of 54 member States, and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions to address the Continent’s development challenges.

UNECA Staff Assistant Jobs 2024

The UNECA has published a job vacancy announcement on 02nd April, 2024 for qualified Ethiopians to fill in the vacant post of Staff Assistant to be based in Addis Ababa, Ethiopia.

UNECA Job Vacancy 2024

Responsibilities:

Within the limits of delegated authority, the Staff Assistant will be responsible for the following duties:

  • Assists in the overall administration of the department/division, i.e. provides substantive and administrative support in managing priorities and work flow of the manager and of the work unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
  • Compiles and analyzes basic data from a variety of sources (including IMIS), summarizing and presenting conclusions for review by manager.
  • Serves as a communications link between supervisor and senior staff; on behalf of supervisor, keeps others informed by conveying directives, reports, status updates and other relevant information; brings sensitive and urgent matters to the attention of the manager.
  • Takes full responsibility for time management and scheduling on behalf of manager with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.
  • Undertakes representational duties on behalf of the manager, to include serving as first point of contact and liaison with senior officials internally and externally.
  • Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the manager’s attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken.
  • Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc; scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the manager.
  • Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications.
  • Supports the manager in presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc.
  • Establishes/improves administrative procedures and systems to ensure smooth functioning of the department, including filing (paper and electronic) systems.
  • Oversees work of office support staff; establishes priorities and deadlines, assigns work and reviews outputs upon completion; trains office support staff in administrative, protocol and other relevant procedures
  • Organizes official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.).
  • Prepares, processes and classifies confidential information.
  • Handles a wide range of administrative duties/processes (e.g. leave and attendance records, timesheets, travel arrangements, visa applications, expense statements, telecommunications charges, equipment purchase, service and supply requisitions, conference room bookings, etc.).
  • Exercises quality control function for all outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
  • Uses standard word processing package to produce a wide variety of large, complex documents and reports.
  • Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performs other duties as assigned.

Position in Organization:

  • Position Title: Staff Assistant
  • Job Opening ID: 231919
  • Job Network: Management and Administration
  • Job Family: Administration
  • Category and Level: General Service and Related Categories, G-6
  • Duty Station: ADDIS ABABA
  • Department/Office: Economic Commission for Africa
  • Date Posted: Apr 1, 2024
  • Deadline: Apr 14, 2024

Minimum Requirements:

Education:

  • High school diploma or equivalent.

Work Experience:

  • Seven years of experience in general office support or related area is required. The minimum years of relevant experience is reduced to five (5) year for candidates who possess a first-level university degree or higher. Experience in servicing high-level meetings including intergovernmental forums is desirable.

Languages:

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

How to Apply UNECA Staff Assistant Jobs 2024

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://careers.un.org/jobSearchDescription/231919?language=en

The Closing Date: 14th April, 2024.

Only shortlisted candidates will be contacted for interviews.

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