UNICEF Logistics/Administrative Associate Jobs

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UNICEF Logistics/Administrative Associate Jobs 2024 – Ethiopia NGO Jobs.

UNICEF Ethiopia looking for “Logistics/Administrative Associate”.

Applicants with a Completion of secondary education may apply on or before 23rd April, 2024.

UNICEF, originally called the United Nations International Children’s Emergency Fund in full, now officially United Nations Children’s Fund, is an agency of the United Nations responsible for providing humanitarian and developmental aid to children worldwide. The organization is one of the most widely known and visible social welfare entities globally, operating in 192 countries and territories.

The UNICEF has published a job vacancy announcement on 13th April, 2024 for qualified Ethiopia’s to fill in the vacant post of Logistics/Administrative Associate to be based in Addis Ababa, Ethiopia.

UNICEF Job Vacancy 2024

How Can You Make a Difference:

  • Ensures the availability of timely, complete, and accurate information and data for preparing the Hub’s work plan.
  • Helps ensure timely compliance with agreed deadlines.
  • Acts as focal point in the review of the completeness of data reports with key monitoring and evaluation, KPI information.
  • Support to file management as related to the Project Review Board and general document management of the Procurement Services Centre.
  • Support to create, maintain and monitor the Hub’s work plans, organize meetings with relevant PS units and other Centers for work planning discussions and progress.
  • Act as the Hub’s focal point for planned events and the planning calendar, including administrative and travel logistic support.
  • Ensure the establishing and maintaining of relevant guidance and policy documents, including on SAP reports, key performance indicators and supply chain monitoring.
  • Make staff aware of any relevant changes in policy.
  • Monitors the PS shipment by using dashboards such as the Goods in Transit.
  • Provides a weekly update to all regional offices, once cleared by the supervisor, with regards to the PS Goods in Transit.
  • Maintains the Hub’s calendar and arranges meetings along with consolidation of agenda.
  • Takes minutes of meetings, ensuring accuracy, attention to detail and coherence and following up on implementation of action points.
  • Personnel administration, including consultants and individual contractors.
  • Following up with supervisors and staff that all PERs and related discussions are completed on time and documented.
  • Monitors daily attendance of Hub’ staff and validates monthly absence reports as Attendance Focal Point.
  • Management of consultancy contracts and service providers, by assisting in procurement, raising requisitions, contracts, and payment of invoices into UNICEF’s ERP.
  • Onboarding of new staff members & consultants, including admin arrangements and ensuring access to the system.
  • Facilitates the processing of contracts for consultants and external partners that provide a service to the Hub. This includes preparing and filing documents, completing necessary forms and templates, uploading ToR’s in VISION, and making necessary logistical arrangements.
  • Monitoring contract status, documentation, and expiration.
  • Following up with Supervisors of Contractors / Consultants for end evaluation completion and closure of contracts.
  • Maintains up-to-date vendor and consultant rosters.

Position in Organization:

  • Job Title: Logistics/Administrative Associate
  • Job no: 571027
  • Contract type: Fixed Term Appointment
  • Duty Station: Addis Ababa
  • Level: G-6
  • Location: Ethiopia
  • Categories: Supply Management

Minimum Requirements:

Education:

  • Completion of secondary education and supplemented by relevant trainings is required.
  • Further desirables a Bachelor’s degree in related discipline such as administration, management, supply chain management, logistics, engineering. A masters’ degree will be a plus.

Experience:

  • A minimum of 5 years of progressively responsible administrative work experience is required. In addition, experience working in logistics is a plus.

Language:

  • Fluency in English and local language of the duty station is required.

How to Apply UNICEF Logistics/Administrative Associate Jobs 2024

Note: Before you apply, please download (link is given below) the full advertisement and read it fully.

Then to apply, go to https://jobs.unicef.org/cw/en-us/job/571027

The Closing Date: 23rd April, 2024.

Only shortlisted candidates will be contacted for interviews.

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