UNDP Project Associate Jobs 2023 – South Sudan NGO Jobs

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UNDP Project Associate Jobs 2023 – South Sudan NGO Jobs. UNDP South Sudan looking for “Project Associate“. Applicants with a Secondary school may apply on or before 11th May 2023.

The United Nations Development Programme is the global development network of the United Nations. It promotes technical and investment cooperation among nations and advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves.

South Sudan NGO Forum Jobs 2021 - May/June

The UNDP has published a job vacancy announcement on 28th April 2023 for qualified South Sudanese to fill in the vacant post of Project Associate to be based in Juba, South Sudan.

Duties and Responsibilities

Support travel arrangements for program field staff, consultants, and workshop participants.

  • Prepare and send travel packages (including logistics note, invitation and authorization letters) for training and workshop participants including local and national consultants.
  • Follow-up of Travel Claim (F-10s) submission of participants travel.

Ensure full compliance of UN/UNDP rules and regulations, policies, and strategies on travel management

  • Adhere to UNDP travel rules and procedures on issuing tickets to staff members according to the new Travel and Expense (T&E) Module
  • Check the Travel requests against the Travel rules and regulations and process the Travel Requests, Expense Requests (ER), in accordance with the justified entitlements.
  • Checks the F10 Claims and Daily Subsistence Allowance (DSA) calculations for accuracy against the applicable DSA for concerned locations,
  • Provide travelling staff with travel related information, entitlements and travel literary.
  • Coordination of, and assistance with, travel arrangements and process travel and expenditure claims for especially field office staff.

Ensures Timely Payment of the Travel Entitlements to PaCC Staff and Consultants

  • Issue the TR prior to the travel and issue the ER upon completion of travel and submission of the supporting document. Timely follow up with travelers for providing the supporting documents.
  • Issue Advance payment request to Finance for Official Business Travel for consultants
  • Follow up with Finance Unit if there are delays in the payment of entitlement. Support the Finance staff in trouble-shooting the T&E Module technical glitch to the extent possible.
  • Carry out periodic review of the pending travel entitlements and process them for payment.
  • Organization of PaCC meetings, workshop, conference, and Events

Support the organization of PaCC meetings and Events and workshops

  • Conduct procurement processes for events as required.
  • Prepare and maintain list of participants to events
  • Share event materials and documentation with event participants
  • Coordinate event services with relevant providers
  • Ensure proper technical set-up is in place for virtual/hybrid events
  • Organization of initial stages of procurement processes in line with procurement guidelines and in consultation with procurement focal points.
  • Supporting organization of workshops, conferences, retreats, and provide logistical support at events and meetings, if necessary.
  • Ensure timely payment for vendors including follow up on offsite payments.

Facilitation of knowledge building and knowledge sharing

  • Participation in the training for the operations/projects staff on administration.
  • Knowledge building and sharing and sound contributions to UNDP knowledge networks and communities of practice.

Project management and Administrative Support for PaCC

  • Provide support to administrative tasks as required
  • Support the recruitment of personnel and procurement of goods and services ensuring compliance with the applicable UNDP rules & regulations
  • Monitoring and ensuring compliance with UNDP-specific rules, regulations, and processes in managing travel arrangements, procurement, etc.; as well as donor requirements and audit recommendations.

Eligibility Criteria


  • Secondary education with at least 6 years of experience in travel services, organization of events, administrative services, or finance
  • A bachelor’s degree in administration, Hospitality, Tourism Management, or related field with at least 2 years of relevant experience will be given due consideration.


  • Minimum of 6 years of relevant experience with Secondary education (or 2 years with bachelor’s degree) in travel services, organization of events, administrative services or finance.
  • Administration and travel systems and applications experience.
  • Experience in organizing high level international events is an asset
  • Experience in procurement is an advantage
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management systems.
  • Fluency in written and spoken English
  • Proficiency in other UN languages is an asset.
  • Experience with UNDP policies, procedures and practices particularly in relation to project management
  • Working experience in an international organization is an advantage

Other Details

  • Job Identification: 10272
  • Grade: G6
  • Vacancy Type: Fixed Term
  • Job Schedule: Full time
  • Selection Process: Interview
  • Salary: Negotiable
  • Application Process: Online

How to Apply UNDP Project Associate Jobs 2023

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://estm.fa.em2.oraclecloud.com/hcmUI………

The Closing Date: 11th May 2023

Only shortlisted candidates will be contacted for interviews.

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