UNOPS Administration Officer Jobs 2024 – Ethiopia NGO Jobs

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UNOPS Administration Officer Jobs 2024 – Ethiopia NGO Jobs.

UNOPS Ethiopia looking for “Administration Officer”.

Applicants with a Bachelor’s Degree may apply on or before 26th May, 2024.

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners around the world. The organization’s global headquarters is located on the UN City campus in Copenhagen, Denmark.

The UNOPS has published a job vacancy announcement on 13th May, 2024 for qualified Ethiopian to fill in the vacant post of Administration Officer to be based in Addis Ababa, Ethiopia.

UNOPS Job Vacancy 2024

Responsibilities:

Builds and/or enhances relationships with key stakeholders ensuring correct and timely sharing of information between stakeholders.
Preparation of agendas and supporting documentations for management meetings with Local Government Officials and other stakeholders.
Maintain documentation of decisions and correspondence and actions taken on liaison issues and keep electronic filing up to date.etc.
Maintains a database on contact details in relation to host country security authorities.
Under the guidance of the Head of Support Services, work closely with the various units in following up on fund transfers, signing of project agreements and operational advances, etc.
Undertake activities with the diplomatic and consular services on issuance of Ethiopian and other country visas for UNOPS personnel and visitors official missions.
Handle the issuance of residency and work permits, as well as driver licenses, and UN IDs, duty-free for eligible personnel and their dependents.
Support the program team in the follow up with relevant UN agencies and donors on- fund transfers status.
When required, arrange to meet & see off VIP passengers, UNOPS personnel and visitors at the airport and facilitate immigration and custom formalities.
Establish and maintain a monitoring tool for protocol related issues. Update the status of each case; and report to the supervisor on a regular basis.
Maintain up-to-date contact details of the ministries and local authorities with whom UNOPS has working relationships; including contact personnel and documentation requirements.
Prepare and raise required documentation to relevant authorities for tax exemption on import/export items that might arise
Drafting of correspondence and internal procedural directives relating to protocol matters
Provide support for UNOPS EMCO’s key events (e.g. conferences, VIP visits, UN Day, etc.) on a timely and quality basis.
Conducts briefing for staff on their diplomatic privileges and immunities in Ethiopia; prepares briefing notes for new staff on immigration formalities and ensures that the information is continuously updated.
Participates in and contributes to the relevant workshops, staff/operations/programme meetings and seminars to provide information, updates and advice on shipment, customs and protocol issues, as required.
Provides sound contributions to knowledge networks and communities of practice.

Position in Organization:

Position Title: Administration Officer (Protocol)
Job categories: Administration
Vacancy code: VA/2024/B5333/28142
Department/office: AFR, ETMCO, Ethiopia MCO
Duty station: Addis Ababa, Ethiopia
Contract type: Local ICA Specialist
Contract level: LICA Specialist-8
Duration: Ongoing Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
Application period: 13-May-2024 to 26-May-2024

Minimum Requirement:

Education:

A first-level university degree (Bachelor’s Degree or equivalent), preferably in Business Administration, Public Administration, Law, International Relations, Communication, or another relevant discipline, is required.
An advanced university degree (Master’s Degree or equivalent) in Business Administration, Public Administration, Law, International Relations, Communication, or another relevant discipline will be considered a strong asset.

Experience:

A minimum of two (2) years of relevant experience working in positions such as liaison, communication, public relations, legal services, etc., is required.
Experience dealing with government authorities, ministries, various offices, and other important stakeholders is desired.
Experience dealing with government ministries, authorities, or other relevant offices in processing agreements and other official documents would be considered an asset.
Experience in custom clearance formalities is an advantage.
Experience working in international organization would be an asset.

Language Requirements: