IOM Operations Assistant Jobs 2024 – South Africa NGO Jobs

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IOM Operations Assistant Jobs 2024 – South Africa NGO Jobs.

IOM South Africa looking for “Operations Assistant”.

Applicants with a High School may apply on or before 08th March 2024.

The International Organization for Migration is an intergovernmental organization that provides services and advice concerning migration to governments and migrants, including internally displaced persons, refugees, and migrant workers. In September 2016, IOM became a related organization of the United Nations.

The IOM has published a job vacancy announcement on 01st March 2024 for qualified South Africa’s to fill in the vacant post of Operations Assistant to be based in Pretoria, South Africa.

Core Functions/ Responsibilities

Undertake field activities in an assigned area or areas, such as at an airport, transit center, third-party facility, camp-based operation or sub-office, or in relation to transportation. As required, monitor and guide teams of Operations Clerks and Operations Assistants in completing field support activities.
In coordination with the Movement Operations Manager, lead Field Support Teams as they perform airport services, as well as perform airport services when required, such as providing custodial care of travel documentation; verifying identities and documentation, including exit permissions, visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; ensuring individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems.
Lead Field Support Teams as they assist individuals at transit centers or third-party facilities, including upon arrival with sign-in, verification of identity, orientation, food and non-food items and room assignments; during their stay with food and non-food items, instructions, briefings, activities and resolution of issues; and upon departure for medical appointments, return travel or onward travel with briefings, luggage support and transition to transportation. Enter and update relevant data in the appropriate systems and ensure vulnerable individuals are assisted in a manner that ensures their safety, security and comfort; report all issues immediately to the appropriate supervisor(s).
Assist in the coordination of timely and adequate services for meals, snacks and water for individual staying at Transit Centers, third-party facilities or during transit in airports and other locations. Work closely with the service provider to ensure meals are culturally appropriate and to reduce the level of waste while keeping the quality of the food at the highest standard.
Work with units and departments and beneficiaries on pre-departure formalities including but not limited to travel loans, luggage, prohibited items, bag tags and clothing/shoes. Assist with daily discussions with beneficiaries on cleanliness, litter and hygiene. Keep all posters and informational messages up-to-date and placed in visible locations.

Eligibility Criteria

Education:

Five years of working experience with secondary [high school] education
Three years of working experience with Bachelor’s degree

Experience:

Prior Movement Operations or transportation experience is a strong advantage.

Skills:

Strong computer skills – Word, Excel and Internet; and Amadeus is a strong advantage.

Languages:

Fluency in English
Working knowledge of French and/or Spanish is an advantage.

Other Details

Vacancy/Reference Number: VNSA2024/04
Job Schedule: Full time
Selection Process: Interview
Salary: Negotiable
Application Process: Online

How to Apply IOM Operations Assistant Jobs 2024

If you are qualified for this position, please email the following to pretoriacvs@iom.int under the REFERENCE: VNSA2024/04 in the subject line of your email:

Letter of motivation
Up-to-date Resume/CV
Copy of ID

IOM Personnel History form which can be downloaded from this website: https://southafrica.iom.int/vacancy

When you send your application, please specify the Vacancy reference number i.e. VNSA2024/04 on the subject line of your email. It will be challenging to track your application without the reference code provided. Incomplete applications will be rejected.

Only shortlisted candidates will be contacted.