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UNDP Administration Associate Jobs 2024 – Zambia NGO Jobs.
UNDP Zambia looking for ” Administration Associate “.
Applicants with a Secondary Education may apply on or before 22nd March, 2024.
The United Nations Development Programme is the global development network of the United Nations. It promotes technical and investment cooperation among nations and advocates for change and connects countries to knowledge, experience and resources to help people build a better life for themselves.
The UNDP has published a job vacancy announcement on 11th March, 2024 for qualified Zambia’s to fill in the vacant post of Administration Associate to be based in Lusaka, Zambia.
UNDP Job Vacancy 2024
Duties and Responsibilities:
- Full compliance of administrative management and inventory ensuring that proper asset management is performed in adherence to UN/UNDP rules, regulations, policies and strategies and that inventory procedures are complied with at all CO units.
- Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
- Support the elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management
- Provision of inputs to preparation of operations/administrative team results-oriented workplans
- Maintain administrative control records such as commitments and expenditures.
- Review, verify and reconcile a variety of data and reports ensuring accuracy and conformance with administrative rules and regulations.
- Consolidate and prepare summary statements for inclusion in the financial statements.
- Support to the procurement office stationery and other goods and services for general administration as per procurement plan and rules.
- Performance of a Requester role in ERP system and preparation of requisitions for travel and other administrative activities
- Administrative support to conferences, workshops and retreats
- Support to the coordination of shipments and customs clearance, travel, events management, administrative surveys, transportation services and insurance, and office space management
- Submission of information on administrative services provided for cost-recovery bills q Facilitate procurement of airtime and data bundles for staff on a monthly basis.
- Facilitate issuance of mobile phone numbers, handsets and other communication equipment to relevant personnel, in coordination with the ICT unit.
- Maintain roster of radio communication call signs.
- Maintenance of the filing system ensuring safekeeping of confidential materials.
- Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports, as needed
- Support with protocol matters, registration of staff, preparation of Note Verbales and coordination with local authority on administrative matters including VAT exemption.
- Support to the development and implementation of greening efforts in compliance with Country Office and corporate strategies and targets
- Monitor CO’s environmental performance and report progress regularly – internally and as part of UN ‘Greening’ – and support UNDP Communications in external reporting.
- Assist the OM in setting up asset management procedures in the CO; and prepare, certify and submit timely inventory reports.
- Receive, inspect and verify all incoming equipment, furniture and supplies; and tag all furniture/equipment upon receipt from the supplier. Update non-expendable property inventory records and enter into UNDP Enterprise Resources Platform (ERP) all the requisite asset management information. Schedule deliveries to users
- Support to the management on physical assets disposal. Review assets and recommendations of physical assets for disposal. Prepare documentation for submission to CAP; follow up on request and liaise with requesting unit; and maintenance for disposal action and entry in ERP system of all the requisite details for recording disposals. Oversee disposal of items an accuracy of inventory data.
- Support the annual physical inventory verification exercise to ensure accuracy of records and location of property. Ensure that managers sign-off on the physical count and correctness of the inventory system database.
- Identify problem areas in the inventory system to ensure reliability of information retrieved from the system (e.g. includes input and conversion of data entered into the system, maintenance of the system and corrective actions).
Position in Organization:
- Position: Administration Associate
- Job Identification: 16857
- Locations: Lusaka, Zambia
- Posting Date: 11/03/2024, 15:49
- Apply Before: 22/03/2024, 15:49
- Job Schedule: Full time
- Agency: UNDP
- Grade: G6
- Vacancy Type: Fixed Term
- Practice Area: Effectiveness
- Bureau: Regional Bureau for Africa
- Contract Duration: 1 Year
- Required Languages: English
- Desired Languages: UN Language
- Vacancy Timeline: 2 Weeks
- Mobility required/no mobility: no mobility required
Minimum Requirements:
Education:
- A secondary education (Full Grade 12 certificate) is required.
- University Degree in Business Administration, Public Administration or equivalent field will be given due consideration, but it is not a requirement.
- Certifications in Administration and Procurement are desirable
Experience:
- Minimum of 6 years (with high school diploma) or 3 years (with Bachelor’s) of relevant experience in administration or programme support service;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems such as ERP.
Language Requirement:
- Proficiency in English is required. Working knowledge of other UN language desirable.
How to Apply UNDP Administration Associate Jobs 2024
Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.
Then go, https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/16857
The Closing Date: 22nd March, 2024.
Only shortlisted candidates will be contacted for interviews.
English (US) ·