ILRI Administrative Associate Jobs 2024 – Kenya NGO Jobs

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ILRI Administrative Associate Jobs 2024 – Kenya NGO Jobs.

ILRI Kenya looking for “Administrative Associate”.

Applicants with a University Degree may apply on or before May 20, 2024.

The International Livestock Research Institute (ILRI) works for better lives through livestock in developing countries. ILRI is co-hosted by Kenya and Ethiopia, has 14 offices across Asia and Africa, employs some 700 staff and has an annual operating budget of about USD80 million.

The ILRI has published a job vacancy announcement on May 08, 2024 for qualified Kenya’s to fill in the vacant post of Administrative Associate to be based in Nairobi, Kenya.

ILRI Job Vacancy 2024

Purpose

Provide overall day to day secretarial and administrative support to the Office Manager and to all unit employees. Responsible for the daily activities needed to run IRRI-Africa’s Regional Office administration.

Manage filing and distributing all incoming and outgoing mail/faxes/letters/documents.

Receive incoming mail, shipments and invoices and direct them to the appropriate departments.
Assist in organizing logistics for workshops, meetings and other events. Assist with visitors’ travel arrangements and bookings for flights, accommodation and local transport as requested.
Photocopy, file and scan documents.
Manage meetings and appointments for the regional office and write minutes of the meetings as required.
Keep track of basic office supplies by maintaining inventory and assist in ordering new/additional basic office supplies as needed.
Facilitate requests related to IT, work orders, meetings, visit requests and materials for publications.
Assist in the application and processing of import and export permits for research and other materials.
Assist in the procurement of goods and services for the Kenya Country office and other Country offices in the region when needed.
Assist to prepare documents for visa applications, Travel and Miscellaneous Expenses (T&ME) for Kenya country office.
Assist to facilitate the orientation and onboarding of new staff as well as offboarding staff.
Coordinate with the Finance team to ensure suppliers are paid on time.
Assist in maintaining the online office directory and photo depository for the region.
Assist to update the regional calendar of events and follow up with the event owners for logistics arrangements.