IUCN Driver/Office Support Jobs 2024 – Kenya NGO Jobs

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IUCN Driver Office Support Jobs 2024 – Kenya NGO Jobs.

IUCN Kenya looking for “Driver/Office Support”.

Applicants with a University Degree may apply on or before 21st May, 2024.

The International Union for Conservation of Nature is an international organization working in the field of nature conservation and sustainable use of natural resources. It is involved in data gathering and analysis, research, field projects, advocacy, and education.

IUCN Driver/ Office Support Jobs 2024

The IUCN has published a job vacancy announcement on 08th May, 2024 for qualified Kenya’s to fill in the vacant post of Driver/ Office Support to be based in Nairobi, Kenya.

IUCN Job Vacancy 2024

Specific Duties:

Transport and logistic support;
Provide driving services to the Regional Director and other regional office staff as instructed by the line manager.
Follow up planning and scheduling using Outlook Calendar and register transportation request.
Deliver payment transfers to the bank and/or the suppliers, conduct cash purchases for Regional Office expenditure.
Deliver and collect mail, documents, supplies, and other items as required.
Distribute mail as needed, both incoming and outgoing.
Ensure that all steps required by traffic rules and regulations are taken and adhered to, in case of involvement in an accident.
Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.
Keep track of insurance and other tax formalities.
Support other drivers with the preparation of job cards, inspecting of vehicles and ensuring all vehicles are fully equipped with tools, first aid kits.
Guest management & Protocol Liaison;
Meet official and high-ranking personnel at the airport and facilitate immigration and customs formalities, as required.
Drive the vehicle assigned by IUCN for the transportation of staff, Regional Office guests and other authorized personnel.
Complete visa application forms for RDs office both manually and electronically, submission and collection of Visas.
Vehicle maintenance management;
Ensure vehicle is always kept in good running condition through addressing minor repairs, planning for major repairs, timely changes of oil, check of tires, brakes, water levels and car washing.
Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc., and perform minor repairs and arrange for other repairs.
Keep records as required and maintain a clear daily record of work done and/or vehicle movement.
Always ensure the safety of the vehicle and accessories during the time of use.
Facilitate routine maintenance of office vehicles, including proper and regular completion of vehicle maintenance records.
Inform the Administration Officer of any major repairs required and ensure that the vehicles are always kept clean and in good working order.
Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
Keep track of timely car insurance renewals
Ensure compliance with applicable traffic laws, regulations, and/or IUCN rules, standards, and guidelines on vehicle usage.
Act as back-up for Administration & Project teams;
Assist in planning and participation in field work as required.
Taking notes during meetings and during field work.

Position in Organization:

Position Title: Driver/Office Support
Vacancy #: 6843
Unit: ESARO – Office of the Regional Director
Organisation: International Union for Conservation of Nature (IUCN)
Location: Eastern and Southern Africa Regional Office, Nairobi, Kenya
Reporting to: Executive Officer
Work percentage: 100%
Grade: A2
Expected start date: 01 June 2024
Type of contract: Fixed-term (24 months)
Closing date: 21 May 2024

Minimum Requirement:

Education:

Diploma in any field of study
Certificate in computer Packages
Possession of a valid Driver’s license
A mechanical certificate is required.
Defensive driving skills required.

Work Experience:

Minimum 8 years driving experience with 5 years’ experience of driving business executives and leaders in reputable firms within the private or public sector.
Exceptional knowledge of urban and rural road networks and driving conditions.
Clean driving record, with no violation of traffic law or major accidents.
Flexibility to work outside regular business hours and on weekends as needed.
Good oral and written communication skills.

Language Proficiency: