UNON Senior Contracts Management Assistant Jobs 2024 – Kenya NGO Jobs

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UNON Senior Contracts Management Assistant Jobs 2024 – Kenya NGO Jobs.

UNON Kenya looking for “Senior Contracts Management Assistant”.

Applicants with a University Degree may apply on or before April 10, 2024.

The United Nations Office at Nairobi (UNON) is one of four major United Nations office sites[a] where numerous different UN agencies have a joint presence. Established in 1996, it is the UN’s official headquarters in Africa. The United Nations Office at Nairobi also hosts the global headquarters for two programmes: the United Nations Environmental Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat).

The UNON has published a job vacancy announcement on March 13, 2024 for qualified Kenya’s to fill in the vacant post of Senior Contracts Management Assistant to be based in Nairobi, Kenya.

UNON Job Vacancy 2024

Responsibilities

Manage in collaboration with all internal and external stakeholders contract amendments or extension.
Monitor and track the status of all contracts and initiate and perform contract administration actions to prevent occurrence of contractual or operational risks.
Prepare periodic reports on status of all contracts as well as pertinent issues, actions, risks, etc. that may arise during the contract administration phase.
Closely collaborate with procurement team as well as clients on strategizing acquisition exercises.
Identify, memorialize, and disseminate best practices and lessons learnt from administering contracts.
Manage a proper contract closure, record retention, maintenance of the contract file, and handling security instruments (e.g. Performance Security)
Assist in resolution of contractual dispute in collaboration with internal and external stakeholders.
Ensure maintenance of relevant proper record retention (electronic, hardcopy or both) pertinent to a contract, internal databases, and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations.
Establish performance indicators in relation to Contract Administration.
Ensure that the Section maintains complete and accurate electronic and hard copy records to ensure proper accountability.
Coordinate with all stakeholders in preparing for internal and external audit exercises.
Drafts a variety of correspondence relevant to contract administration.
Supervises, assigns and reviews the work of more junior staff.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Perform other duties as assigned.

Position in Organization:

Job Opening ID: 228803
Job Network: Logistics, Transportation and Supply Chain
Job Family: Procurement
Category and Level: General Service and Related Categories, G-7
Duty Station: NAIROBI
Department/Office: United Nations Office at Nairobi
Date Posted: Mar 12, 2024
Deadline: Apr 10, 2024

Qualification:

Completion of high school diploma or equivalent is required. Supplementary training in procurement functions is desirable.

Work Experience

A minimum of ten (10) years of progressively responsible experience in procurement, contract management, administration, supply chain management and/ or related area is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.
At least three (3) years’ experience in administration of procurement related contracts that supports the needs of multiple organizations such as UN Entities or similar organizations is required.
At least one year experience in participating in collaborative procurement working group or similar network which involves multiple organizations such as UN Entities or similar organizations is desirable.
Experience working with a Systems, Application and Products (SAP) system or other Enterprise Resource Planning (ERP) system is desirable One (1) year or more of experience in data analytics or related area is desirable.

Language

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of equals a rating of’ confident” in two of the four areas.