UN Habitat Programme Assistant Jobs 2024 – Kenya NGO Jobs

6 months ago 3165

UN Habitat Programme Assistant Jobs 2024 – Kenya NGO Jobs.

UN Habitat Kenya looking for “Programme Assistant”.

Applicants with a High School Diploma may apply on or before 23rd May, 2024.

The United Nations Human Settlements Programme (UN-Habitat) is the United Nations programme for human settlements and sustainable urban development. It was established in 1978 as an outcome of the first United Nations Conference on Human Settlements and Sustainable Urban Development (Habitat I) held in Vancouver, Canada, in 1976. UN-Habitat maintains its headquarters at the United Nations Office at Nairobi, Kenya. It is mandated by the United Nations General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

The UN Habitat has published a job vacancy announcement on 18th May, 2024 for qualified Kenyans to fill in the vacant post of Programme Assistant to be based in Nairobi, Kenya.

UN Habitat Job Vacancy 2024

Duties and Responsibilities:

Support the WUF Coordinator in the in the overall administration, i.e. provides administrative support in managing priorities and workflow for the unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
Compiles and analyzes basic data from various sources, summarizing and presenting conclusions for review by manager.
Takes full responsibility for time management and scheduling on behalf of manager with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.
Undertakes representational duties on behalf of the manager, to include serving as first point of contact and liaison with officials internally and externally.
Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the manager’s attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken.
Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc; scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the manager.
Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research); responds, or drafts responses, to a diverse range of correspondence and other communications.
Supports the manager in organizing meetings with stakeholders, preparing briefing notes, slides and subject files, gathering relevant documentation, etc.
Establishes/improves administrative procedures and systems to ensure smooth functioning of the department, including filing (paper and electronic) systems.
Organizes administrative matters for official receptions, meetings, etc., handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment, etc.).
Prepares, processes and classifies confidential information.
Handles a wide range of administrative duties/processes (e.g. leave and attendance records, timesheets, travel arrangements, visa applications, expense statements, telecommunications charges, equipment purchase, service and supply requisitions, conference room bookings, etc.).
Uses standard word processing package to produce a wide variety of large, complex documents and reports.
Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
Assists with data collection and analysis and preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Performs other duties as assigned.

Position in Organization:

Posting Title: Programme Assistant
Job Opening ID: 234157
Job Network: Economic, Social and Development
Job Family: Programme Management
Category and Level: Consultants, CON
Duty Station: NAIROBI
Department/Office: United Nations Human Settlements Programme
Date Posted: May 15, 2024
Deadline: May 23, 2024

Minimum Requirement:

Education:

High school diploma or equivalent is required. Degree in administrative services, human resources, finance or related area is highly desirable.

Experience:

A minimum of seven (7) years of experience in administrative services, human resources, finance or related area is required.
The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
Experience of three (3) years dealing with time-sensitive and confidential administrative matters supporting senior level officials is desirable. Working experience within the United Nations System or similar organization is desirable.
One (1) year or more of experience in data analytics or related area is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.