UNEP Programme Management Assistant Jobs 2024 – Kenya NGO Jobs

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UNEP Programme Management Assistant Jobs 2024 – Kenya NGO Jobs.

UNEP Kenya looking for “Programme Management Assistant”.

Applicants with a High school diploma may apply on or before 04th June, 2024.

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment.

The UNEP has published a job vacancy announcement on 07th May, 2024 for qualified Kenya’s to fill in the vacant post of Programme Management Assistant to be based in Nairobi, Kenya.

UNEP Job Vacancy 2024

Responsibilities:

Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services.
Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, and brings to the attention of management.
Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets.
Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Provides guidance/training to new/junior staff.
Performs other duties as assigned.

Position in Organization:

Position Title: Programme Management Assistant
Job Opening ID: 233483
Job Network: Economic, Social and Development
Job Family: Programme Management
Category and Level: General Service and Related Categories, G-5
Duty Station: NAIROBI
Department/Office: United Nations Environment Programme
Date Posted: May 6, 2024
Deadline: Jun 4, 2024

Minimum Requirement:

Education:

High school diploma or equivalent is required.

Experience:

Minimum of five (5) years of progressive work experience in programme or project management and administration is required.
The minimum years of relevant experience is reduced to three (3) for candidates with a first-level university degree or higher.
Work experience within the UN system or other regional or international organizations is desirable.
Experience using Enterprise Resource Platform (ERP) systems is desirable.
Work experience of one (1) year or more in data analytics or related area is desirable.

Language:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.