ILO Senior Finance and Administrative Assistant Jobs 2024 – Kenya NGO Jobs

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ILO Senior Finance and Administrative Assistant Jobs 2024 – Kenya NGO Jobs.

ILO Kenya looking for “Senior Finance and Administrative Assistant”.

Applicants with a Completion of secondary school education may apply on or before 29th February, 2024.

The International Labour Organization is a United Nations agency whose mandate is to advance social and economic justice through setting international labour standards. Founded in October 1919 under the League of Nations, it is the first and oldest specialised agency of the UN.

The ILO has published a job vacancy announcement on 19th February, 2024 for qualified Kenya’s to fill in the vacant post of Senior Finance and Administrative Assistant to be based in Nairobi, Kenya.

ILO Job Vacancy 2024

Description of Duties:

Analyse, evaluate and monitor a variety of complex financial documents, accounts to identify and investigate anomalies or wrongly posted transactions and to determine corrective action. These may include general ledger accounts, such as: major operating bank accounts; requests for replenishments; field imprest accounts; development cooperation budgets; payment requests related to PROSPECTS.
Carry out all operations required for expenditures under development cooperation funding, ensuring the most rational use of funds. This includes making calculations, requesting funds, checking supporting justifying documents and making payments.
Monitor accounts regarding allocations and expenditures and makes adjustments to optimize utilization of the PROSPECTS Budgets. Draft and clear administrative correspondence relative to budgetary matters to verify data, answer queries and obtain additional information as needed.
Prepare detailed cost estimates and budgetary forecasts. Prepare background information, periodic and ad hoc reports for use in the PROSPECTS programme and budget preparations. Participate in budget analysis and projections as required and provide information upon request and acts as a Certifying Officer for proposed obligations.
Ensure smooth functioning of the project administration and operation support-related functions in close collaboration with other administrative and operation support staff through the provision of management and administrative support to the ILO Office and PROSPECTS Programme. This includes processing entitlements, issuance of contracts and maintenance of records and files of the Programme.
Lead the preparation of financial data to be included in the Financial Report and Audited Financial Statements.
Train, brief and provide guidance to ILO Project Coordinators on financial and budgetary issues. S/he will be required to participate in the preparation of training material and in the presentation of formal training courses as required by the project/programme.
Brief and assist staff and consultants on all aspects of administration related matters and provide interpretation of financial and administrative rules, regulations and procedures.
Participate in the organization of special meetings and coordinate all important administrative arrangements for conducting workshops/seminars and trainings including travel and hotel reservations, travel authorizations and assembling information pertinent to travels.
Review all incoming correspondence which require action: making recommendations regarding the appropriate action to be taken; monitoring deadlines for responses, follow up with various project/programme personnel and other organizational units on the submission of reports and correspondence. Prepare on own initiative correspondence and reports as required on general administrative or other related tasks, including those of a confidential nature. Prepare periodic administrative statistics, reports and correspondence.
Provide guidance and supervise the work of any administrative and/or other support staff and perform other relevant duties as assigned.

Position in Organization:

Job Tittle: Senior Finance and Administrative Assistant
Grade: G6
Vacancy no.: DC/DAR/GS/2024/03
Publication date: 16 February 2024
Application deadline (midnight local time Dar es salaam, Tanzania): 29 February 2024
Job ID: 11622
Department: RO-Africa
Organization Unit: CO-Dar es Salaam
Location: Nairobi
Contract type: Fixed Term
Contract duration: 1 year (12 months)

Minimum Requirements:

Education:

Completion of secondary school education. Formal training in accounting and /or finance and administrative field would be an asset.

Experience:

At least 6 years of progressive experience in administrative and Finance Management of projects with considerable knowledge of procedures related to the Finance/Accounting and Administration with in depth grasp of financial principles and practises.
Supervisory experience and familiarity and Knowledge of financial rules, regulations and operations of the ILO or any other UN organisation is an added advantage.

Language Requirements: