UNON Team Assistant Jobs 2024 – Kenya NGO Jobs

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UNON Team Assistant Jobs 2024 – Kenya NGO Jobs.

UNON Kenya looking for “Team Assistant”.

Applicants with a Completion of high school diploma may apply on or before April 30, 2024.

The United Nations Office at Nairobi (UNON) is one of four major United Nations office sites[a] where numerous different UN agencies have a joint presence. Established in 1996, it is the UN’s official headquarters in Africa. The United Nations Office at Nairobi also hosts the global headquarters for two programmes: the United Nations Environmental Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat).

The UNON has published a job vacancy announcement on April 25, 2024 for qualified Kenya’s to fill in the vacant post of Team Assistant to be based in Nairobi, Kenya.

UNON Job Vacancy 2024

Duties and Responsibilities:

Assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with requirements UN Rules and Regulations, Administrative Instructions, and other established procedures/guidelines. Drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.; The incumbent is expected to exercise sound judgement on the best way to complete a task. He/she may propose internal guidelines.
Reviews, records, distributes and/or processes mail and other documents; follows-up on pending actions; monitors, prepares and distributes various materials, including official staff file, where possible using electronic formats; handles arrangement for printing and translation as necessary; Performs general administrative tasks e.g., arrangements for meetings and other events, reservations, follow-up, to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, authorizations, visa applications, etc.).
Performs data entry and extraction functions. Assists in the preparation of presentation materials using appropriate technology/software. Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.

Qualification:

Completion of High School Diploma or equivalent is required. Supplementary training in administration and human resources management is highly desirable.

Experience:

A minimum of three (3) years of progressively responsible work experience in general office support is required. The minimum years of relevant experience is reduced to one (1) year for candidates who possess a first-level University degree. Work experience of one (1) year in the records management is desirable. One (1) year or more of work experience in data analytics or related area is desirable.

Language

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

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